The next PCC meeting will be on Monday 14th September 2026, at 7:30pm in the Church Hall.
Reports for PCC
These reports are intended to give a concise overview of the main areas of church life and governance since the last PCC meeting, highlighting significant developments, current issues and next steps. Following discussion at Standing Committee, we are deliberately trying to keep the main reports shorter and more focused, with fuller supporting material available separately where needed.
Questions, comments and requests for clarification are very welcome, either in advance of the meeting or as part of the relevant discussion.
Charitable Giving and Mission Partnerships
This is a discussion paper for the September PCC meeting. It is not asking the PCC to make decisions at this stage, but to begin a conversation about how St Peter’s approaches charitable giving and mission partnership: why it matters, what we have been doing, and how we might develop a more intentional and coherent approach in future.
Documents and Policies for PCC Review
The documents below have been prepared as part of St Peter’s ongoing work on governance, compliance, safeguarding, risk management, health and safety, data protection, volunteering, employment, buildings and church operations.
They are provided here so that PCC members can review them before the September PCC meeting.
If PCC members spot significant concerns, corrections or practical issues, it would be helpful to send these to Mark by email by 12 noon on Saturday 12th September, to allow time for revisions to be drafted before the PCC meeting.
1. Documents recommended for approval without detailed discussion
The Risk and Compliance Governance Group has reviewed the following documents and policies. The group considers these sufficiently straightforward to be brought to the PCC for approval without detailed discussion, unless PCC members wish to raise particular questions or concerns.
- Code of Conduct
- Complaints Policy
- Conflict of Interest Policy
- Cookies Notice
- Data Privacy Notice
- Data Protection Policy
- Data Retention and Records Management Policy
- Equal Opportunities Policy
- Health and Safety Policy
- IT Acceptable Use Policy
- IT Security Policy
- Manual Handling Policy
- Welcome, Dignity and Fair Treatment Policy
- Whistleblowing Policy
2. Other documents being prepared for PCC approval
The following documents are also being prepared for PCC consideration. Some may need more detailed review, final checking or discussion before approval.
Volunteers, Ministry Roles and Operational Policies. These documents relate to volunteering, safer working, ministry responsibilities and church life.
- Food Hygiene Policy
- Handling of DBS Information Policy
- Lone Worker Policy
- Risk Assessment Procedure
- Social Media Policy
- Volunteer Agreement
- Volunteer Policy
- Ministry Role Descriptions
HR & Staff Policies. These HR and Staff Policies are being prepared for PCC consideration in September. They have been revised into the St Peter’s house style and are presented as drafts for approval, subject to any final HR, payroll or employment-law checks needed.
- Flexible Working Policy
- Grievance Policy and Procedure
- Disciplinary Policy and Procedure
- Sickness Absence Policy
- Family Leave Policy
3. Risk documents
The documents below form part of St Peter’s developing risk-management framework.
The PCC is asked to review and approve the Governance and Risk Management Policy and the Risk Register.
The individual Risk Assessments and the document entitled Outstanding implementation work arising from the risk assessments are included here for information only. These documents were current as of Wed 26 Aug; please be aware that the original documents are being frequently updated.
- Risk Assessment – SPK
- Risk Assessment – Tiny Tots
- Risk Assessment – Church Building: Worship, Visitors and General Use
- Risk Assessment – Pastoral Visiting
- Risk Assessment – Church Hall: Normal Church Use
- Risk Assessment – Jericho Road Ministries
- Risk Assessment – Foodbank
- Risk Assessment – Lone Working
- Risk Assessment – Sunday Services and Stewarding
- Risk Assessment – External Hire and Third-Party Use
- Outstanding implementation work arising from the risk assessments (Wed 26 Aug)
The documents uploaded in Excel here are available as PDFs on request, although some functionality will be lost.
4. Hire documents
The following hire documents have been revised for clarity since they were approved in March 2026. There are no substantial changes to the terms and conditions, but the documents are included here for reference and for use in connection with church and hall bookings.
- Church Building Hire Terms & Conditions
- Church Hall Hire Terms & Conditions
- Schedule of Hire Charges (2026)
5. Fire safety documents
The following fire safety documents are still being revised in light of the recent Fire Safety Visit. The hope is that they will be completed in time for approval at the November PCC meeting.
- Fire Action Plan
- Fire Evacuation Plan — Church
- Fire Evacuation Plan — Hall
- Fire Risk Assessment
- Fire Safety Housekeeping Checklist — Church
- Fire Safety Housekeeping Checklist — Hall